Document Retention Policy
Document Type | Retention Period |
Administrative Records | |
Employee Certificates | Copy of the certificates will be Retained in office |
Staff Joining Letters | Permanent |
Purchase bills and vouchers | Permanent |
Stock Register for Lab | Permanent |
Stock Register for Library | Permanent |
Employee Attendance | Permanent |
Employee Acquaintance | Permanent |
Accounts/Audit/Bank Statements | Permanent |
Employee Insurance | Permanent |
Student Group Insurance | Permanent |
Student Admission Records | |
Application | Permanent |
All the Original certificates | Students should submit all the original certificates for verification to the college authority on the day of admission and the original documents will be returned to the students after the verification process. |
Diploma Transfer Certificate | Duplicate will be maintained |
Diploma Mark sheet | Issued to the concerned student |
Diploma Certificate | Issued to the concerned student |
Provisional Certificate | Issued to the concerned student |
Academic Records | |
Test Papers | 2 Years |
Assignments | 2 Years |
Library Books | Permanent |
Permanent | |
Placement Records | |
Placement Records | 2 Years |
Examination Records | |
Nominal Roll | Permanent |
Consolidated Result | Permanent |
Institution Letters | Permanent |
Syllabus | Permanent |
Central Valuation Letters | Permanent |
Detained, Re-admission Records | Permanent |
Internal Marks | Permanent |
Staff Circular | Permanent |
Student Circular | Permanent |
Contact us
Government Polytechnic for Women, Ramanjaneyapuram, Near Central Jail, Madras Road, Kadapa 516002
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