Document Retention Policy

Document Type Retention Period
Administrative Records
Employee Certificates Copy of the certificates will be Retained in office
Staff Joining Letters Permanent
Purchase bills and vouchers Permanent
Stock Register for Lab Permanent
Stock Register for Library Permanent
Employee Attendance Permanent
Employee Acquaintance Permanent
Accounts/Audit/Bank Statements Permanent
Employee Insurance Permanent
Student Group Insurance Permanent
Student Admission Records
Application Permanent
All the Original certificates Students should submit all the original certificates for verification to the college authority on the day of admission and the original documents will be returned to the students after the verification process.
Diploma Transfer Certificate Duplicate will be maintained
Diploma Mark sheet Issued to the concerned student
Diploma Certificate Issued to the concerned student
Provisional Certificate Issued to the concerned student
Academic Records
Test Papers 2 Years
Assignments 2 Years
Library Books Permanent
Email Permanent
Placement Records
Placement Records 2 Years
Examination Records
Nominal Roll Permanent
Consolidated Result Permanent
Institution Letters Permanent
Syllabus Permanent
Central Valuation Letters Permanent
Detained, Re-admission Records Permanent
Internal Marks Permanent
Staff Circular Permanent
Student Circular Permanent